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How to Request Time Off

Submit a time off request, see your remaining balance as you go, and track whether it has been approved

Applies to: Workforce · Premium · LawBillity

Need a day off? Request it from the Time Off page. You'll see your remaining balance as you fill it in, and your manager or admin is notified to approve or reject it. Approved time off appears on your timesheet automatically, so you never log it by hand.

Submitting a Request

  1. Click Time Off in the left sidebar under Entries.
  2. Click Add Time Off in the top right.
  3. Choose a Time Off Code. Only codes assigned to you are listed, and codes that track a balance show what you have left, for example "Holiday - Paid (1.74 Hours Available)".
  4. Pick the Date and enter the Hours and Minutes: 8 hours for a full day, 4 for a half day.
  5. For more than one day, click Add Date and fill in a row per day. Total Hours adds them up.
  6. Add a Description if your approver needs context. You and your approver can both see it.
  7. Click Save.

Enter Time Off Details

The Enter Time Off Details dialog.

Time Off Request Ready to Save

A completed request within balance. Save is enabled.

If You Don't Have Enough Hours

If the request takes you past your balance and your firm doesn't allow negative balances, the form shows the shortfall in red and Save is greyed out. Reduce the hours, pick a different code, or ask your admin to add hours to your balance.

Time Off Request Over Balance

A request blocked because it’s more than the available balance.

Tracking Your Request

Your request appears on the Time Off list as Pending. When your manager acts on it, the status changes to Approved (green) or Rejected, and the Action Taken column shows who decided and when. You'll also get a notification in the web app or by email, depending on your firm's settings. Use the Mine toggle to see only your own requests, and tick Show Canceled Requests to include ones you withdrew.

Time Off Request List

The Time Off list with pending and approved requests.

Note: Hours come off your balance as soon as you save the request. If it's rejected or canceled, they go straight back.

Tips

  • If your balance resets on a fixed date, you may be able to request days in the next accrual year before the reset. Your admin controls this.
  • Check the Balances tab on the Time Off page to see your full history for each code.
  • You can also request time off from your phone. See Mobile: Requesting Time Off.

Common Problems

  • The code you need isn’t in the list. It hasn't been assigned to you. Ask your admin. See Setting Up Time Off Codes.
  • Save is greyed out. The request is more than your balance. See above.
  • A date won’t save. Some firms block certain weekdays for time off, such as weekends.